The role of monitoring and evaluation systems in projects sustainability in South Sudan a case study selected projects at World Food Programme (WFP).

Abstract

The study examined monitoring and evaluation systems and projects sustainability of projects: A case study of selected Project at WFP. It focused on three objectives namely; to determine how effective use of Information management systems have influenced sustainability of NGO’s based project activities in South Sudan, to determine how effective utilization of monitoring and evaluation findings Influence the sustainability of NGO’s based project activities in South Sudan, and to assess how effective stakeholder’s participation in project monitoring and Evaluation influence sustainability of selected projects at WFP. The study used a target population of 110 selected from World Food Programme (WFP) staff and a sample of 86 respondents was selected using Neumann's formula (2000). A descriptive research design and cross section research design were employed and both quantitative and qualitative approaches of data collection were used. The study finding revealed that majority of respondents (65.1%) believed that information is presented properly in an automated arrangement within the WFP (World Food Programme). This suggests that the automated system used by the WFP is effective in organizing and presenting information to its users. However, there were still a significant number of respondents who were unsure (11.6%) or disagreed (23.3%) with the statement. Findings from field revealed that, (64%) believed that project performance at the WFP (World Food Programme) relies heavily on effective Management Information Systems (MIS) in Monitoring and Evaluation (M&E). On the other hand, a smaller portion of respondents were unsure (9.3%) or disagreed (26.7%) with the statement. According to findings, majority 62(72.1%) of the respondents were in agreement that M&E provides credible options based on the information gathered to support decision making. Though 24(27.9%) of the respondents disagreed the study concluded that measuring performance represents a vital mechanism for improving the work of NGOs since these organizations face complicated challenges in delivering their programs and services. It helps NGOs to maximize their social impact and achieve their ultimate objectives. The study recommends that the World Food Progamme (WFP) continue to invest in technological infrastructure, provide training on technology usage, and actively communicate the benefits of technology in M&E to address any uncertainties or skepticism.